Organisations are encouraged to have a pilot study or a trial period before embarking on the staggered time arrangement. This is especially important if it plans to design a strategy which involves a significant number of employees.
Organisations should consider the number of employees to be involved in the pilot study. At this stage, employees selected are often those with experience. The duration of the trial period also needs to be determined.
Introducing Staggered Time Guidelines and Procedures
Before implementation, the management should meet with the HR team to draft guidelines for employees on staggered time arrangements and their immediate supervisors. Amongst the factors to consider would be non-negotiable elements such as maintaining productivity. Employee concerns should also be addressed in the guidelines.
A sample Flextime (staggered time) Scheduling Guidelines and Procedures may be found
The following tips for managing flexible working hours may help:
- Implement a 'roster' system that indicates days and times of work for all employees for planning and scheduling purposes.
- Ensure that all employees in various teams are aware of employee working non-core hours, if any. This helps to manage workloads and deadlines for each employee.
- Develop and communicate simple guidelines for employees working irregular and non-core hours.